Executive Assistant cum Office Manager (EA- PL) Singapore
The Opportunity
- Adecco is partnering with a renowned MNC in the Education Industry
- They are looking for Executive Assistant and Office Manager
- There are opportunities for personal and professional fulfilment in our award-winning, dynamic and rapidly scaling organization with regional presence
- Looking for Immediate candidates or candidates with short -notice
The Talent
- Looking for a Diploma/ Degree holder with minimum 5 to 8 years of experience in international working environment (both with expats and within multi-country organization) in administration & secretarial related positions
- Exceptional knowledge and experience working with PowerPoint, Excel, Word, and other Microsoft applications
- Ability to write professionally, have excellent command of written English, grammar and strong proofreading skills
- Flexibility to work with multiple personalities and with all levels of management within an organization
- Discretion, accountability and dependability – key attributes to fulfil the demands of this role
The Job
- Proactive daily management of administrative duties comprising of extensive travel planning and meeting schedules, arrangement and coordination of schedules and appointments across different time zones
- Provide support to the Chairman and CEO in their daily administrative needs including managing flight/ground transportation, visa applications, hotel booking, expense claims, travel claims, taxation and etc
- Handle the company’s confidential documents
- Optimize Facility Management budgets in the region
- Manage contracts/vendors and price negotiations for office lease, office equipment & supply
- Manage contractor and vendors for office maintenance, renovation and relocation
- Ensure the office environment in each country is compliant with local legal and professional policies as well as CtrlShift’s objectives
- Arrange for the necessary resources/facilities and provide operational and resource support for the region
- Perform administrative and office support activities, including but not limited to: photocopying, mailing, filing, placing and expediting orders when necessary
- Manage office needs, requests, including stationary and other office supplies inventory
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
Next Step
- Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
- Apply here and contact us to follow-up!
- All shortlisted candidates will be contacted.
- Please drop your resume in word document format to pierre.lim@adecco.com and adminhr@adecco.com
