Legal PA (Commercial Litigation department)

London

A leading international law firm is seeking a PA to join its Litigation team on a 12‑month fixed‑term contract. This is a full‑time position working 35 hours per week, 4 of which will be office-based.

The PA will provide professional secretarial, organisational and administrative support to a group of lawyers, managing their workload proactively and using initiative. The role also involves supporting client billing and may require flexibility to assist other practice groups or teams depending on business needs.

Responsibilities include:

• Building an understanding of fee earners’ work and developing strong relationships with clients and client PAs
• Managing diaries, meetings, conference calls and travel arrangements
• Organising and prioritising workload, acting on initiative and communicating progress
• Handling enquiries, resolving or escalating as appropriate
• Producing accurate and complex documents, including audio dictation and document comparisons
• Maintaining filing systems, e‑filing, archiving and opening new matters
• Supporting the billing process in 3E, preparing bills and maintaining accurate records
• Liaising with the billing team and responding to internal and external billing queries
• Taking detailed telephone messages
• Sharing knowledge and building strong internal and external working relationships
• Providing cover for colleagues and assisting with wider team administration
• Undertaking ad hoc duties as required

Candidate requirements:

• Strong interpersonal skills and confidence interacting at all levels
• Proactive, self‑motivated and able to take ownership of tasks
• Ability to think quickly and solve administrative issues
• Client‑focused approach
• Willingness to learn and get involved
• Flexibility with occasional overtime

Skills and experience:

• Previous legal PA experience
• Excellent secretarial skills and fast, accurate typing
• Strong written and verbal communication
• High‑quality document production skills
• Billing experience (3E preferred)
• Excellent organisational ability and attention to detail
• Professional telephone manner
• Advanced MS Outlook, Word, Excel and PowerPoint
• Experience using BigHand or similar workflow tools

If you are interested and have the required experience, please submit your CV to shannonhewes@chadwicknott.co.uk