Private Client Secretary – Malmesbury

Full Time | 9am – 5pm

I am working with a long‑established and well‑respected regional law firm who are seeking a friendly, organised and proactive Private Client Secretary to join their busy team in Malmesbury. This is a great opportunity for someone who enjoys supporting a fast‑paced Private Client department within a welcoming and professional environment.

What you’ll be doing

• Audio typing, preparing and amending draft documents, and providing dictation support to other offices when required
• Making and receiving telephone calls, dealing with clients in person, by phone and via email, and confidently handling enquiries when the lawyer is unavailable
• Making appointments and assisting with client queries
• Photocopying, filing, opening files, preparing completed files for storage and carrying out general office duties
• Assisting other members of the Private Client Support team and liaising with colleagues as needed
• Liaising with Accounts to obtain cheques, printouts or other documents
• Providing reception cover as and when required

Skills required

• Fast and accurate typing
• Strong presentation of letters and documentation
• Good command of the English language
• Professional and confident telephone manner
• Ability to deal effectively with clients, intermediaries and other contacts
• Competent use of IT systems, including Case Manager and other firm‑wide software

Qualifications / Experience

• Experience in a similar role is desirable but not essential

What we offer

• A family‑friendly firm with genuine work‑life balance
• Supportive colleagues and approachable leadership
• Full‑time role with 28 days’ holiday plus bank holidays
• Enhanced maternity pay
• Being part of a long‑established, well‑respected law firm
• Salary negotiable depending on experience

You’ll be professional, well organised, with excellent attention to detail and a friendly telephone manner. With accurate typing and strong document layout and grammar skills, you’ll be confident liaising with clients and colleagues and work well as part of a team.