Administrative Assistant (f/m/d) (922343SGR) Zug, Schweiz
Administrative Assistant (f/m/d) – EFZ /G-Suite / German / English / Trello
Project:
For our customer Roche Diagnostics International AG based in Rotkreuz we are looking for a highly qualified Administrative Assistant
Background:
Within the Clinical Development and Medical Affairs (CDMA) organization in Rotkreuz (RK) we are looking for a communicative, organized, team player assistant to support us with administrative tasks such as meeting coordination and correspondence as well as providing presentations, documents, information and administrative support to the Clinical Operations (ClinOps) team in Rotkreuz.
Tasks & Responsibilities:
• Manage the agenda of ClinOps Chapter and Sub Chapter Leads based in RK, according to best practice time management principles, allowing for planned and unplanned work, in order to be effective in key meetings in an efficient way
• Support the ClinOps Chapter and Sub-Chapter Leads based in RK as key liaison for strategic relationship management and communications regarding meetings, conference calls, invitations and interviews
• Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality; ensure urgent, and priority correspondence and matters are communicated in a timely and effective manner to the corresponding team
• Act as a sparring partner to the Clinical Operations team based in Rotkreuz
• Promote the CDMA Support Function reputation by professionally representing the CDMA Leadership Team in RK and the team internally and externally
• Coordinate all Team related meetings and other internal and external meetings (headed by the ClinOps team) where required including set up of necessary equipment, documents, materials and refreshments and to proactively handle agenda, meeting minutes and follow up on open actions
• Proactively provide presentations, information or documents needed by the ClinOps team in RK (aligning on content and style); Take over special projects; Handle changing priorities; Travel organization for ClinOps Chapter and Sub Chapter Leads based in RK
• Coordinate interviews with applicants and the respective panel including sending invite, agenda and take care of all logistical requests (visitor registration, travel organization if needed)
Must Haves:
• Commercial apprenticeship in office administration (EFZ) or Bachelor Degree in Business Administration or equivalent
• First experience with administrative tasks or Management support tasks
• Good IT skills in in Microsoft Office, G-Suite, G-Drive, Google Calendar
• Fluency (spoken and written) in English and German is mandatory
• Communication, leadership, conflict management, teamwork, influence, negotiation, critical thinking, problem-solving
• Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
• The ability to prioritize and coordinate complex workloads to meet deadlines
• Discretion, flexibility and proactivity
• A can-do, positive mindset with creative ways to resolve topic
Nice to have:
• Knowledge of Project Management tools like Trello, Miro, Smartsheet
• Stakeholder Management skills
Reference Nr.: 922343SGR
Role: Administrative Assistant
Industrie: Pharma
Workplace: Rotkreuz
Pensum: 100%
Start: 01.03.2023
Duration: 12++
Deadline: 27.01.2023
If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.
Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.
About us:
ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.
We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.