This position is no longer open for applications

Closing Date: 20/06/2021

This is a great opportunity for someone looking to utilise administrative skills within the events industry, or for someone who has an appreciation for the creative event sector. It is likely this role will evolve over time to support specific project and programme areas as the project and team grow, with the opportunity to support with the delivery of the Queen’s Baton Relay either from within the office and/or out on the road at key points.

We are looking for a team player that will bring exceptional organisation skills to support a busy team, and this is additionally a great opportunity to be part of a once in a lifetime programme.

Responsibilities

• Proactively oversee and support the day-to-day administration of the division, including scheduling project meetings, maintaining electronic filing, managing purchase requisitions, and coordinating key tasks relating to the Queen’s Baton Relay.
• Maintain and update action logs for functional area and departmental meetings, working with the Heads of Queen’s Baton Relay and the wider team to forward plan.
• Undertake diary coordination across the team; planning multi-stakeholder meetings, scheduling calls, logistics for group sessions, preparing relevant briefing materials and agendas, and taking minutes and following up actions where required.
• Support the team to deliver operational plans against agreed milestones.
• Maintain contact information for all stakeholders engaged in Queen’s Baton Relay activities.

Skills and Experience

Essential

• Fluent in spoken and written English.
• Relevant administrative experience gained in a professional environment.
• Ability to work in a fast-paced environment, frequently under pressure, on multiple tasks.
• Advanced knowledge and experience of MS Office Suite products including Outlook, Word, Excel and PowerPoint.
• Experience raising Purchase Requisitions.

Desirable

• An interest in the events industry, particularly in relation to the arts.
• Experience using SharePoint and Dynamics.

Location: This role is based in Birmingham, England, and requires the successful candidate to be office based full-time.

Salary: £20,000-25,000 per annum

Proposed Start Date: ASAP

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.
Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.