This position is no longer open for applications

Our client, a global architectural firm located in Downtown, Manhattan is seeking to hire a long-term temporary Administrative Assistant to support four busy Principals. This position has potential to go permanent for the right candidate, requiring 5 days/week on-site from 9am-5:30pm (7.5 hour day) with reachability after-hours as needed. Ideal candidate has experience supporting multiple executives in a high volume environment with a great deal of travel and meeting coordination and has excellent communication skills. Pay rate up to $40/hour. 

Responsibilities:

• Support four busy Principals with calendar management, travel booking, meeting coordination and expense management 
• Provide ad-hoc support to the Principals' teams including meeting coordination, lunch ordering, preparing materials, etc.
• Schedule internal and external meetings and coordinate across time zones
• Assist with travel booking and visa logistics 
• Communicate effectively, concisely, and cohesively at all times, staying on top of follow-ups, and learning different communication styles and what works best for different individuals 

Qualifications:

• 4-5+ years’ experience as an admin/EA supporting multiple executives in a high volume environment
• Industry experience is highly preferred 
• Proactive, high touch communication with good follow up skills 
• International scheduling/visa coordination experience
• Project management experience 
• Highly resourceful, proactive, self-learning individual who is comfortable shifting gears