Executive Assistant/Office Manager (A1448362NY-Perm) New York, New York
| Salary: | USD90000 - USD120000 per year |
Our client is seeking a proactive and highly adaptable Executive Assistant/Office Manager to support two Co‑Founders and the broader leadership team within a fast‑growing health‑tech startup. This role is ideal for someone who thrives in a scrappy, high‑accountability environment and enjoys being the organizational anchor of the office. Hours are 9:00/10:00am–5:00/6:00pm with flexibility for earlier meetings. The position is hybrid with three days onsite.
Key Responsibilities:
- Provide administrative support including heavy calendar management for Co‑Founders and select executives
- Coordinate end‑to‑end interview logistics including scheduling, onsite hosting, debriefs, and assignment tracking
- Support employee onboarding, ensuring a seamless experience from offer to first week
- Oversee all office operations including vendor coordination, stocking supplies and snacks, managing deliveries, and maintaining a productive workspace
- Own office culture initiatives including monthly team‑bonding events, offsite planning, swag ordering, gifting, and celebrations
- Assist with setup and troubleshooting of office technology including TVs, phones, and conference room systems
- Coordinate travel for sales, marketing, and leadership teams as needed
- Manage operational research, scheduling conflicts, and company‑wide meeting coordination (All Hands, team meetings, etc.)
- Draft and support external communications including outreach to prospects, partners, and candidates
- Prepare expense reports, assist with travel documentation, and support operational follow‑through across teams
Qualifications:
- 5+ years of experience supporting executives or leadership teams; startup or tech experience strongly preferred
- Strong communication skills with excellent written English; experience drafting external‑facing correspondence
- Highly organized with strong attention to detail and excellent time‑management skills
- Ability to work autonomously and anticipate needs in a fast‑paced, constantly shifting environment
- Experience supporting recruiting logistics, office management, or event coordination
- Comfortable interacting with clients, partners, candidates, and senior leaders
- Proficiency in Google Workspace, Microsoft Office, Slack, and productivity tools
Compensation/Benefits:
- Up to $90K–$120K base salary + meaningful equity
- Comprehensive medical benefits
- Generous PTO package
- Occasional fully remote weeks based on company needs