Our client, an investment management firm, is seeking an Office Operations Assistant in NYC. The hours are 8am-4pm five days a week.

Responsibilities:

• Greet and assist guests upon arrival, maintaining a professional and welcoming front-of-house experience
• Set up and break down conference rooms for 8+ executive meetings daily, including catering, beverages, and materials
• Ensure conference rooms and reception areas are immaculate, stocked, and guest-ready at all times
• Partner with the receptionist to manage hospitality functions while enabling support staff to focus on core duties
• Manage office supply and kitchen inventory, order replacements, and maintain stock levels
• Operate and maintain coffee machines and kitchen appliances; run and unload the dishwasher daily
• Distribute incoming and outgoing mail and packages
• Support calendar scheduling for conference rooms and assist with visitor pass issuance
• Provide phone coverage for executives as needed; print and bind presentations

Qualifications:

• 1–3+ years of experience in hospitality, professional services, or a client-facing role
• Associate Degree required; Bachelor’s Degree preferred
• Highly detail-oriented and service-minded with a focus on creating a polished guest experience
• Strong communication, organizational, and multitasking skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Professional appearance and demeanor with a “white-glove” service mindset

Compensation/Benefits:

• $60,000–$70,000 base salary + paid overtime
• Generous PTO
• Health insurance (details pending – provider recently changed)
• 401(k) plan with employer match
• Fertility benefits