Our client, a mission-driven nonprofit, is looking to hire an Administrative Coordinator to support their dynamic operations team. The role requires a commitment to working on-site four to five days per week, near a commercial kitchen. Standard hours are 8:30am to 4:30/5:00pm, with occasional flexibility required around major holidays.

Responsibilities:
• Coordinate between the kitchen staff and delivery drivers to ensure accurate and timely order fulfillment
• Serve as the point of contact for clients regarding delivery updates and issues
• Prepare printed order sheets and labels for kitchen production
• Assist with packing orders during high-volume periods
• Organize supplies for catered events with staffing needs
• Input and manage invoices in the Accounts Payable system
• Maintain inventory and order supplies for both kitchen and office operations
• Generate and manage recurring monthly orders for longstanding clients
• Support new business outreach through research and preliminary communication
• Monitor outstanding balances and follow up with clients to ensure timely payment
• Process incoming credit card transactions
• Reconcile payment records with internal finance team
• Design and format promotional materials such as menus and flyers
• Provide administrative support to the Senior Events Manager and Director of Events, especially during order processing
• Collaborate with the Executive Assistant on onboarding tasks and personnel updates
• Participate in event staffing when needed
• Prepare documents and visual materials for meetings with leadership and external stakeholders
• Manage content for social media platforms, including regular posts on Facebook and Instagram

Qualifications:
• Bachelor’s degree or equivalent professional experience
• Minimum of three years in an administrative support role
• At least two years of experience in food service or catering preferred
• Excellent organizational abilities and attention to detail
• Dependable, adaptable, and a strong collaborator
• Capable of managing competing priorities and working efficiently under pressure
• Proactive approach to problem-solving and task execution
• Proficient with Microsoft Office and familiar with QuickBooks and social media platforms
• Experience with POS systems and expense tracking tools is a plus
• Clear written and verbal communication skills, with a focus on customer service
• Social media fluency and basic design skills preferred
• Team-oriented, with the ability to work across multiple departments

Compensation/Benefits:
• $55K base salary plus paid overtime
• Medical, dental, and vision insurance (coverage begins three months after official hire date)
• 403(b) retirement savings plan
• Generous PTO