Our client, a global architecture and planning company, is seeking a Temporary to Permanent Executive Assistant to support one of their partners. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. This is a great opportunity for someone to support a passionate and very busy individual.

Responsibilities:

The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include:

• Manage the partner’s calendar by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate
• Book extensive domestic and international travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentation with the assistance of an established travel agency
• Schedule internal and external meetings over multiple time zones and countries
• Oversee expense reporting
• Coordinate panel discussions, lectures, and media interviews
• Potential calendar coordination for personal appointments
• Assist with ad hoc reports, presentations, and special projects as needed

Qualifications:

• A minimum of 4 years of administrative or comparable experience
• Bachelor’s degree or higher preferred
• Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality
• Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustments
• Exercises judgment, discretion, professionalism, and trustworthiness
• Ability to represent the office professionally in all written and verbal communications
• A strong eye for detail with dependable follow-through
• Maintains an even composure and is effective under pressure
• Experience working with high-level clients, media contacts, and studio leadership is helpful but not required

Compensation:

• Dependent on experience up to 100k + Benefits once perm