Our client, a Biotechnology Research firm, is seeking an open-ended Temporary Executive Assistant to join their growing team. The hours are 9am–5pm (flex as needed given there will be UK coverage). This role is in office 2 days with 3 days work from home. The office is in Berkley Heights, NJ. Hourly rate is up to $45/hr.

Responsibilities:

• Provide a full range of administrative services for the executives
• Manage and maintain a complex Outlook calendar
• Schedule meetings, organize catering, prepare agendas
• Coordinate extensive domestic and international travel arrangements, including arranging visas, booking hotels and transportation, and managing itineraries
• Manage invoices, budget reports, and timely submission of team expense reports
• Prepare presentations, emails, and sensitive documents
• Handle general office duties and ad hoc projects

Qualifications:

• Bachelor’s Degree highly preferred
• 5+ years of experience supporting at least 2 executives, preferably out of pharma
• Tech savvy: proficient in Microsoft Office Suite (Word, PP, Excel)
• Demonstrated strength in time management and organizational skills
• Must have international travel booking experience
• Must have experience working across time zones