This position is no longer open for applications

Our client is seeking a polished and highly reliable Office Coordinator/Receptionist to support the New York office of a global investment advisor. This role is a true “catch‑all,” combining reception, office management, and administrative coordination. The hours are 7:30am–3:30pm (with flexibility), and the position is onsite four days per week with Fridays remote. Part‑time candidates (Mon–Thurs) will also be considered.

Key Responsibilities:

• Serve as the first point of contact for the NYC office: greet visitors, answer and route calls, and manage reception area needs
• Manage mail, deliveries, scanning, DocuSign workflows, and administrative requests across the office
• Order and set up breakfast (2–4 times weekly) and bi‑weekly lunches; oversee kitchen tidiness and pantry stocking
• Maintain conference rooms, coordinate meeting room scheduling, and provide light calendaring support
• Assist with office management tasks such as supply ordering, troubleshooting building issues, and communicating with engineers/vendors
• Support HR and administrative workflows including interview coordination, onboarding/offboarding tasks, ADP updates, performance materials, and internal communications
• Prepare expense reports, handle travel research and bookings as needed, and assist with firm events and culture activities

Qualifications:

• 1+ years of experience in a corporate administrative, reception, or office support role (finance/professional services strongly preferred)
• Bachelor’s degree preferred
• Warm, professional, calm presence with excellent interpersonal and client‑service skills
• “No‑task‑too‑small” approach with strong judgment and proactive problem‑solving
• Ability to multitask and pivot quickly between tasks in a quiet but fast‑moving environment
• Strong organizational skills, attention to detail, and follow‑through
• Proficiency in Microsoft Office; familiarity with corporate systems (e.g., ADP) a plus

Compensation/Benefits:

• Up to $70K–$75K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical, dental, and vision coverage
• 401(k) with employer match
• Breakfast Monday–Thursday, lunch every other week, and office snacks
• PTO package