Global executive search firm is seeking a Temp to Perm Coordinator to join their NYC Office. This position supports high-performing individuals. Role is Monday – Friday, 8:30am-5:30pm with flexibility for OT. Temp duration 3+ months ahead of conversion.

Responsibilities:

• Maintaining a heavy, ever-changing calendar for colleagues
• Scheduling client and candidate meetings
• Producing documents including, but not limited to, marketing presentations, candidate CVs, and internal reports
• Preparing client material and candidate profiles, collating and presenting team data and market information
• Coordinating travel, both international and domestic
• Processing expenses
• Planning, executing, and finalizing ad hoc projects according to strict deadlines
• Managing the candidate database, communication, and reporting for the teams
• Tagging client, candidate, and business development meetings appropriately in the company’s database
• Assisting with research reports and updating information on our file-sharing systems and in our databases
• Proof-reading and checking client-facing documents
• Providing ongoing support in all aspects of the executive search process
• Handling confidential corporate material with discretion

Qualifications:

• A proven track record in a team assistant, executive assistant, or coordination role
• Natural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressure
• First-rate organizational skills and outstanding attention to detail
• An interest in operating in a fast-paced environment
• Excellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power Point
• Database skills and accurate touch typing
• Effective prioritization and time-management skills
• A proactive, willing, and adaptable approach
• The ability to learn quickly and independently if required

Pay:

• 70K-80K perm base plus bonus depending on experience
• 15 days vacation, 20 days after 2 years, Employee contribution to benefits, 401K match