Our client, located in Midtown West, Manhattan, is looking for a Temp Administrative Assistant that will perform a variety of support duties for the PE team; the role starts asap and lasts a minimum of 1 month. Hours are 9am to 6pm daily with a one-hour lunch and the position requires 5 days/week onsite.

Responsibilities:

• Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, restaurant reservations, ensure the executive is prepared for all meetings and events, and assist with preparation of presentation materials)
• Calendar management and updating Outlook contacts
• Conference call scheduling in all time zones; setting up Webex, video conferencing capabilities.
• Coordinate travel; itinerary preparation
• Expense reporting
• May on occasion, cover other areas based on office needs

Qualifications:

• Hold three or more years of experience in an administrative services role in financial services
• Conserve executives’ time by being proactive, solution-oriented and a confident communicator.
• Are flexible and willing to adapt to dynamic office environment.
• Follow-up with all parties involved to make sure projects are completed correctly and on time.
• Can work well under pressure and maintain professionalism under all circumstances; have excellent inter-personal skills
• Are a team player who communicates effectively with other internal groups in obtaining tools needed to provide support to the SVP and the energy trading team.

Rate:

• $40-50/hr DOE