Asset Management Firm located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant/Office Coordinator to support the Managing Partner and team members. This position will start ASAP and require 5 days in office. Hours are generally 8:00am-6:00pm with availability for OT as needed.

Responsibilities:

• Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.
• Prepare and reconcile expense reports.
• Assist with recruitment coordination and resume organization
• Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary
• Manage travel profiles with all personal travel information and preferences.
• Correspond independently and professionally with team members and clients.
• Handle sensitive/confidential information requiring a high level of discretion.
• Develop effective relationships with other team members, including clients and their support staff.
• Greet visitors and guests.
• Order, set-up and clean-up weekly in office lunches
• Order supplies and groceries.  Keep kitchen and supply areas tidy and stocked
• Support various in office and out of office events
• Work with building security for guests and employee access

Qualifications:

• Bachelor's degree required
• 3+ years of related experience required in working in an administrative role within professional services
• Advanced Proficiency in Microsoft Outlook
• Ability to communicate effectively and professionally.
• Demonstrate ability and temperament to work with sensitive information.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Compensation:

• Up to $50/hr