Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch.  Temp duration is up to two months with potential to extend. **some training in Greenwich, CT.

Responsibilities:

• Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts
• Handle all incoming calls, take and deliver accurate messages
• Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed
• Complete monthly expense reports and track any follow-up that is required in a timely basis
• Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up)
• Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents
• Organize personal files
• Manage contacts (add and edit contact list)
• Manage sensitive matters with a high level of confidentiality and discretion
• Manage and prioritize multiple tasks and deadlines effectively
• Additional projects and duties as they arise

Qualifications:

• Bachelor’s Degree
• 3+ years of related experience working in an assistant role supporting teams
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Strong organizational skills, time-management skills and attention to detail
• Positive attitude and “can do” approach
• Proactive and strong work ethic — Excellent judgement and resourceful
• Ability to function well in a high-paced and pressured environment
• Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters
• Ability to work in the office five days a week

Compensation

• $40-$44/hour pay rate