Our client, a leading global investment manager located in Midtown Manhattan, is looking for a Long-Term-Temporary Administrative Assistant to join their team. This position will start as soon as possible for a period of at least 6 months and will operate on an in‑office schedule between the hours of 8:30am–5:30pm. Compensation is $45–$50/hr.

Responsibilities:

• Heavy Outlook calendar management; scheduling internal and external meetings
• Proactively following up to ensure executives’ schedules stay on track
• Maintaining all distribution and contact lists
• Booking extensive domestic and international travel
• Serving as gatekeeper for executives (in person, phone, and email)
• Setting up Zoom meetings and conference calls
• Answering incoming calls with high engagement and clear communication
• Managing expenses via Concur
• Coordinating and tracking delivery of time‑sensitive documents (FedEx, courier, etc.)
• Coordinating notarizations as needed
• Back-up support to senior EA and other admins
• Assist with potential CRM/Salesforce tasks
• Ad hoc projects as needed

Qualifications:

• Bachelor’s degree preferred or equivalent business experience
• Outstanding professionalism, judgment, integrity, and discretion
• Experience managing hectic and fluid calendars with last‑minute changes
• Domestic and international travel booking experience
• Strong MS Office proficiency, especially PowerPoint
• Salesforce experience or interest to learn
• Excellent written and verbal communication skills
• Extremely proactive, flexible, enthusiastic self-starter
• Exceptional organization + high attention to detail
• Able to prioritize and remain calm under pressure
• Thrives in fast-paced environments