Our client, a financial services firm located in Westchester County is looking for a Long Term Temporary Executive Assistant to assist while they find a permanent solution and a maternity leave. This position will start ASAP through July/August with permanent potential. This will be in office 4 days with Fridays work from home. Hours are 8:30/9 AM – 4:30/5 PM. Compensation is $40–47/hr DOE.

Responsibilities:

Executive & Administrative Support

• Provide administrative support to senior leaders including scheduling, meeting logistics, and calendar coordination.
• Manage travel coordination, including itineraries, reservations, and adjustments when needed.
• Process expenses, invoices, and basic operational workflows accurately and on time.
• Support onboarding and offboarding logistics, ensuring smooth transitions for new hires and departing team members.
• Serve as backup support for Executive Assistants and the leadership team, stepping in during absences, high volume periods, or special initiatives.

Office Management

• Oversee day-to-day office operations and needs.
• Manage vendor relationships, office supplies, equipment, and facilities maintenance.
• Greet visitors, handle incoming calls, and direct inquiries with professionalism and care.
• Maintain organized office systems, records, and operational documentation.
• Support planning and execution of office events, leadership meetings, and internal functions.

Qualifications:

• Previous experience with office management and administrative support.
• Manage vendor relationships, office supplies, equipment, and facilities maintenance.
• Greet visitors, handle incoming calls, and direct inquiries with professionalism and care.
• Maintain organized office systems, records, and operational documentation.
• Support planning and execution of office events, leadership meetings, and internal functions.
• Proficiency with Microsoft 365, virtual meeting tools, and common administrative systems
• Comfortable with Expense Reporting in Concur