Our client, a well-known media company located in downtown Manhattan is seeking a Temporary to Permanent Workplace Experience Coordinator & Executive Assistant to start on April 13^th.  This position is onsite Monday-Friday and hours are 9am to 5pm with one hour for lunch. Compensation is up to 80K base plus benefits when permanent.

Responsibilities:

• Serve as the front-of-house presence and first point of contact for the office
• Greet and welcome clients, guests, and internal employees
• Answer and field incoming phone calls
• Manage and coordinate meetings across 15 conference rooms
• Plan, coordinate, and support internal events, including the holiday party
• Oversee onboarding logistics for new hires
• Liaise with facilities, office services, and other external vendors
• Build and maintain strong vendor relationships
• Partner closely with the IT department on office and employee needs
• Coordinate and set up catering for meetings and events
• Provide administrative support to the SVP of Commercial Partnerships
• Use Slack as a primary communication tool
• Support facilities budgeting and office management initiatives in partnership with HR
• Ensure a seamless, polished, and positive workplace experience

Qualifications:

• 1+ years of corporate reception or administrative experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proactive communicator with the ability to multitask and prioritize
• Positive, warm, professional, and bubbly personality
• Flexible and solutions-oriented mindset
• Experience with Slack is a plus
• Comfortable working in a fast-paced, fully onsite environment