Our client is seeking a highly dependable and hands‑on Senior Facilities Coordinator to support the day‑to‑day operations of a global investment firm’s New York office. This role requires strong facilities experience, excellent judgment, and the ability to provide white‑glove service while coordinating closely with an established facilities/office management team. Hours are 9:00am–6:00pm), and the position is fully onsite five days per week.

Key Responsibilities:

• Oversee office maintenance and repairs; liaise with building management and vendors for issues such as HVAC, lighting, and equipment
• Coordinate appliance maintenance, monitor facility needs, and ensure timely resolution of issues
• Manage inventory, restock pantries, and order office supplies and food items
• Assist with office space organization, storage oversight, and internal office moves
• Support daily lunch distribution and maintain cleanliness/organization of pantries, conference rooms, and communal spaces
• Develop and maintain vendor relationships, coordinate contractor and service provider access

Qualifications:

• 4+ years of experience in facilities, office coordination, or building operations (financial services preferred)
• Strong mechanical aptitude and comfort troubleshooting equipment/building issues
• Proficiency with Microsoft Outlook, Word, Excel, and Teams; familiarity with VMS and HVAC systems a plus
• Ability to lift up to 50lbs and work occasional Saturdays for urgent issues
• Strong time management, organizational skills, and follow‑up; proactive approach with a “no task too small” mindset

Compensation/Benefits:

• Up to $95K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical benefits
• PTO package
• Free daily lunch + fully stocked pantries
• Onsite gym + additional building gym access