Our client, a global commercial real estate firm is looking to hire a Temporary to Permanent Executive Assistant. This position will work onsite at a software development company in Midtown, Manhattan. Monday – Friday onsite, 8am – 4:30pm with flexibility for overtime. Start date early December 2025. Temp duration is approximately 90 days before conversion.  

Essential Functions:

• Promote the mission, vision, and values of the organization
• Provide full executive support to the global leadership team and represent the TEAM to the client through personal, telephone, and electronic communications
• Provide administrative support to the Team, which is geographically dispersed
• Responsible for day-to-day office operations and record keeping systems.
• Manage expense report preparation in PeopleSoft. Submit expense reports, track status, reconcile corporate charge card statements and respond to any audit inquiries
• Prepare and edit correspondence, communications, presentations, and other documents.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings across global time zones
• Coordinate travel arrangements through internet based travel system
• Perform other duties as assigned
• Flexibility
• Must have excellent skills with Microsoft Office suite
• Possess strong interpersonal communication skills

Professional Requirements:

• Real estate experience preferred but not required
• Maintain confidentiality at all times
• Provide excellent customer service
• Being on time and available to the Team is a must
• Represent the organization in a positive and professional manner at all times
• Comply with all organizational policies and standards regarding ethical business practices.

Qualifications:

• Minimum 2+ years of experience supporting administration at the executive level required.
• A bachelor’s degree, or higher, in business administration, administrative assistant, or related field preferred, but not required
• Excellent computer and typing skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook).

Pay:

• 85K -90K perm base
• Benefits: Medical, dental, vision, PTO and sick time