Our client, a private investment firm located in Manhattan is looking for a Temporary Reception / Concierge to join their team. This position will start as soon as they find the right fit and will operate on an in-office schedule between the hours of 8:30-5:30pm or 9:00-6:00pm. Compensation is $25/hour.

Responsibilities:

• Serving as gatekeeper, both in person and on the phone, for the Firm, greeting employees and clients
• Continuous physical presence at reception desk during assigned working hours
• Role involves time-sensitive operational tasks including visitor management, meeting support, lunch coordination, vendor access and mail handling
• Ability to remain accessible during peak periods and urgent requests during business hours (e.g., lunch hours, visitor arrival windows)
• Calendar management and coordination of catering for onsite meetings
• Responsible for tracking, receiving and managing delivery timing for meals and catering including midday lunch coverage responsibilities with members of the New York Office Services Team
• Serving as primary coverage for any AV set-up and monitor of meetings and conference rooms
• Liaising with Technology Solutions to monitor and test AV equipment in conference rooms ensuring meeting readiness
• Placing catering orders for all Firm meetings, providing white glove set-up and service and liaising with Administrative Support Team as needed
• Reconciling catering invoices and submitting for Manager approval
• Invoice processing, management / tracking via Workday and Concur
• Supporting ad-hoc projects as needed
• Providing backup coverage to Office Services Team

Qualifications:

• Bachelor’s degree required
• Two to four years of professional experience within a corporate office setting preferred
• Comfortable working in a role independently
• Strong situational awareness, client service and responsiveness in a dynamic environment
• Demonstrates problem-solving, organizational and time management skills
• Ability to proactively handle changing demands in fast-paced environment with strong multitasking skills
• Confident, outgoing, professional, upbeat demeanor and phone voice
• Strong verbal and written communication skills and professional presentation
• Punctual, thorough, meticulous and highly accurate
• Collaborative / teamwork and a “no task is too small” attitude
• Able to maintain confidentiality
• Experience using Microsoft Suite (Outlook, Excel, PowerPoint), CRM, SharePoint and Workday is a plus
• Limited flexibility due to front desk coverage requirements
• Temporary employees are not eligible for overtime hours
• This role requires consistent 5 days on-site presence at the Reception desk and is not compatible with remote work or frequent schedule flexibility due to operational needs
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture