Our client, a leading privately held global firm, is seeking a Temporary to Permanent Receptionist/Executive Assistant for their Midtown East office. The role requires 5 days in the office from 8am-6pm with flexibility as needed. The role starts ASAP and is a great opportunity for someone looking to join a rapidly growing company.

Key Responsibilities:

Executive Support & Administration

• Provide calendar management and scheduling for various senior team members (excluding the founder), particularly those without EA support.
• Coordinate travel, car service, reservations, and catering needs.
• Manage interview scheduling and logistical support for recruiting efforts.
• Assist with general administrative needs across the office.

Front Office Coordination

• Act as the welcoming face of the firm at the front desk, located directly off the elevator.
• Greet visitors, offer refreshments, and create a professional first impression.
• Set up breakfast and materials ahead of Monday firm-wide meetings at 8:30 AM.
• Ensure common areas remain tidy and fully stocked with necessary supplies.

Firmwide Support

• Pull together agendas and documents for weekly firm meetings; monitor emails over the weekend for any last-minute updates.
• Order office supplies, food, and manage other small facilities or operations tasks as needed.
• Partner with Office Manager for logistics and coordination, including package handling.

What We’re Looking For:

Qualifications & Experience

• Previous experience in a professional services, financial services, legal firm, or luxury hospitality environment is strongly preferred.
• Bachelor’s degree preferred.
• Strong command of Microsoft Office Suite; comfortable learning internal systems.
• Experience supporting multiple team members in a fast-paced, high-expectation environment.

Soft Skills & Traits

• Impeccable judgment, highly organized, and proactive.
• Warm, approachable, and personable while maintaining a professional demeanor.
• Thrives in a team-focused, in-office environment and takes pride in being helpful and engaged.
• Corporate and a tidy presentation are key.

Compensation:

• DOE up to 120k, hourly in line + OT + Discretionary bonus when perm