Global private equity firm is seeking to hire a TTP Administrative Receptionist based in their Miami, Florida office. Hours are 8:30am – 5:30pm daily, with some flexibility in the event there is an earlier or later meeting (paid OT). This position requires Monday-Friday on-site and will report to the Office Manager. Ideal candidate has a can-do attitude, positive energy, and is committed to providing high-touch service. 

Responsibilities:

• Serve as the face of the office by welcoming clients/guests as they arrive at the office, escort them into the boardroom and advise office member of their arrival, bring them drinks (coffee/tea/water)
• Provide first-line support for office-related needs; manage boardroom(s) availability and VCC connections
• Distribute all incoming mail/couriers; prepare all outgoing mail/couriers
• Keep stock room, print area, kitchen, etc. tidy and organized
• Sort data and prepare expense reports for Office Manager and Associates; correlate expenses with receipts, allocate costs to various projects, portfolio companies, etc., review with each individual and make corrections as needed
• Arrange domestic/international flights, hotel, car service, etc. for Associates; make adjustments accordingly
• Manage calendars for Associates; enter travel data, coordinate and setup internal/external meetings including video conferencing, catering etc. make adjustments accordingly
• Printing and binding presentation materials
• Other data entry – e.g. preparing/proofing presentations
• Provide general office support and backup duties when required

Qualifications:

• Minimum of 2-3 years of related reception and administrative support experience; financial services knowledge considered an asset
• Post-secondary education in Office Administration considered an asset
• Ability to work under tight deadlines, well-organized with attention to detail and an ability to deal with multiple priorities
• Excellent communication skills and contribute to a positive work environment
• High degree of proficiency with computer software programs including MS Office (Word, Excel, PowerPoint and Outlook).

Compensation/Benefits:

• Up to 70K when perm (OT eligible + Discretionary Bonus)
• Fully paid benefits, PTO, FSA, 401K plan 
• Daily lunch stipend and gym on-site