Our client, an investment firm located in Midtown West, is seeking a Temporary-to-Permanent Executive Assistant who is also comfortable taking on general office coordination responsibilities. They are looking for someone to start as soon as possible. This is a hybrid position, with four days onsite and one day working remotely. Hours are 9:00 AM to 6:00 PM, with flexibility to be responsive after hours as needed. Compensation is up to $100K, depending on experience.

Responsibilities:

• Calendar management and scheduling
• Proactively review calendars and help maximize the executives’ time
• Book reservations
• Coordinate travel while remaining mindful of different time zones
• Provide administrative support to Colin, Tom, and Jeff
• Assist with potential project management needs
• Handle general office duties
• Schedule visitors and coordinate with security
• Maintain office snacks and supplies
• Assist with dishwasher and general office upkeep
• Support basic office functionality
• Provide administrative coverage for the NYC office head and Managing Directors

Qualifications:

• 5+ years of relevant administrative experience
• Experience managing busy calendars and scheduling
• Strong organizational skills with the ability to support three busy executives
• Proactive approach and ability to anticipate needs
• Comfortable coordinating travel across different time zones
• Able to adapt to frequently changing schedules
• Comfortable remaining responsive after hours when needed, including when executives are traveling
• Willingness to assist with both executive support and general office responsibilities