Our client, a top Financial Services firm with an office in Midtown, Manhattan is looking for a Temp Administrative Assistant to support a team in their Technology & Innovations group. This is a long-term temp role starting the middle of July covering a 5-month maternity leave . This is a hybrid position, onsite 4 days/ week and remote 1 day/week. This person will be supporting a Managing Director and 2 Senior Vice Presidents with heavy calendar management, travel booking, expense reports, setting up calls/meetings and other administrative tasks. The ideal candidate has at least 3+ years of administrative experience out of professional services; strong knowledge of Outlook and Concur is ideal. The hours are 9am-5pm (OT not anticipated), with a half hour for lunch. Hourly rate is up to $40/hr depending on experience.

Responsibilities:

•  Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor’s system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, cars, hotels, and other reservations
• Processing of invoices via Coupa
• Assist with a variety of bespoke projects, including event planning, strategic operations, etc.

Qualifications:

• 3+ years of administrative assistant experience supporting a team of 3 or more. Industry is flexible but should be professional services
• Strong communication skills; high EQ
• Ability to operate with discretion (handling sensitive information)
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive familiarity with Microsoft suite