Our client, a prominent Investment Management firm, is seeking a Temporary Receptionist/Concierge to start ASAP for a commitment of 1 month with flexibility to extend for 2-3 months. This will be seated on a heavily trafficked client facing floor in their Bryant Park office. The hours are 7:30am – 4:30pm with flex as needed. This role is in office 5 days. Hourly rate is up to $30/hr.

Responsibilities:

• Greeting visitors and clients in a professional and friendly manner
• Answering phone calls and directing them to the appropriate person or department
• Handling inquiries and providing basic information about the company
• Manage visitor registration, notify staff of visitor arrivals, and escort Visitors to conference rooms
• Assist with general administrative tasks such as scheduling team meetings, provide administrative support to the Events team as needed such as signs, Wi-Fi cards, name plates, etc.
• Scheduling and coordinating meetings and conference room bookings and work with IT regarding virtual meetings, video conferences, and conference calls
• Manage catering and beverage requests
• Handling internal and external communication in a professional manner
• Collaborating with security personnel to maintain a safe and secure environment
• Work closely with Marketing for all events by attending logistics meetings, handling all Workplace Services logistics during events, and connecting with catering labor support for event

Qualifications:

• Bachelor’s Degree highly preferred
• 2+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required.
• Exceptional time, task, and resource management skills.
• Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint.
• Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.