Our client, a law firm located in Manhattan is looking for a Long-Term Temporary Space Allocation Administrator to join their team. This position will start ASAP and will operate on an in-office schedule between the hours of 9:30am-5:30pm. Compensation is $40-$50/hour.

Responsibilities:

• Visitor Workspace Requests
• Building Access & Visitor Coordination
• Visitor Workspace Preparation & Readiness
• OfficeSpace Administration (seating software)
• Office Services Operations
• Reporting & Administrative Responsibilities
• Maintain relevant spreadsheets and trackers (secondments, leave of absence, facilities & safety, visitor reports, etc.) in OneDrive
• Maintain and administer OfficeSpace software and office seating data
• Utilize BXP Tenant Services Portal, BMC Facilities Requests, BMC Helix IT, and BMC Facilities Dashboard
• Cross-department coordination
• Support office moves, seating assignments, and workplace planning activities
• Manage employee onboarding, departures, and office transition logistics
• Special projects, department initiatives, office improvements, space planning activities, and operational process improvements as assigned

Qualifications:

• Minimum 5+ years of relevant experience preferred
• Strong administrative, facilities, workplace services, or office operations background
• Experience with space planning, seating management, or workplace management software preferred
• OfficeSpace experience highly desirable
• Strong organizational and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills and ability to interact directly with partners and senior professionals
• Comfortable handling confidential and sensitive situations with discretion
• Proficiency with Microsoft Office and OneDrive
• Strong attention to detail and follow-through