Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day;  must have flexibility to go in office if needed.  

Responsibilities:  

• Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. 
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures  
• Screen incoming calls and greet guests in a professional and courteous manner  
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination  
• Schedule and organize conferences and off-sites including all related logistics  
• Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes  
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system  
• Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed 
• Provide phone coverage and back up assistance  
• Perform other ad hoc tasks as assigned and required  

Qualifications:  

• BA/BS degree preferred 
• 5+ years of administrative support experience or training, or equivalent combination of education and experience  
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines  
• Ability to shift gears independently and demonstrate flexibility in different coverage assignments  
• Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action  
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations 
• Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required  
• Team-oriented and collaborative attitude is a must  
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint  
• Working knowledge of office administrative procedures and operating standard office equipment  
• Experience supporting a group of executives in a corporate environment highly preferred  
• Experience in finance industry is a preferred but not required