Our client, a leading financial services firm in Midtown Manhattan, is seeking a long-term temp Administrative Assistant to support a Managing Director and a Principal in their Private Capital business. This role starts ASAP, as soon as we can find the right person with an estimated 3-month temp contract (with potential to extend or wrap up a bit earlier if they find their perm hire). This person must have experience supporting high-level professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This role is ideally onsite, Monday – Friday but there is flex for a hybrid 4/1 schedule if desired. The standard daily hours are 9am-6pm with flex for OT as needed (if things come up after hours, especially travel-related, you will need to respond). Hourly pay rate is up to $40/hr DOE.

Responsibilities: 

• Managing ever-changing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

• Answering calls
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files

Qualifications:

• Minimum of 4+ years of administrative assistant experience supporting high-level executives (MD and above) out of financial services.
• Experience with coordinating travel arrangements, both domestic and international – this team travels A LOT
• Comfortability interfacing with C-Suite
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Creative thinker
• Extensive experience with Microsoft Office Suite
• Familiarity with Concur is preferred
• Degree preferred, but not required if the relevant experience is there