Our client, an Investment Management firm located at Bryant Park is seeking to hire a Temporary Facilities Coordinator to support 3 floors within one of their New York City offices for a 3-4 month assignment with flexibility to extend. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 8am-5pm with flexibility around these hours and availability for OT as needed.

PRIMARY RESPONSIBILITIES:

• Basic technical knowledge of HVAC, MEP, lighting control, and building management systems, including the ability to identify and troubleshoot common issues.
• Perform daily inspections of the workspaces to identify areas, items, equipment, or materials in need of repair, replacement, or upgrade.
• Coordinate daily vendor access with building management and security.
• Track and manage facilities supply ordering process.
• Collaborate with the events team to mobilize event setups on behalf of the facilities team.
• Compose detailed reports of facility incidents.
• Use the internal facility tracker/ticketing system to log and update incoming requests.
• Ability to fully manage the vendor accounts and coordinate recurring maintenances.
• Coordinate and manage repair and maintenance work assignments performed by vendors and contractors.
• Be familiar with all external vendors and service contracts to direct requests accordingly.
• Manage expectations and deliverables from facilities vendors to ensure tasks are completed within the critical performance indicator timelines set by the Facilities Manager.
• Work closely with the NYC Facilities Manager to troubleshoot and resolve facilities issues.
• Conduct regular checks on the status of all building equipment and systems and coordinate necessary repairs.
• Work closely with building staff to ensure the space is well-maintained.
• Proactively assess and attempt to resolve facility-related issues independently before engaging external vendors, whenever appropriate.
• Assists with office moves and renovation projects.
• Other facilities and office services-related duties as assigned by the Facilities Manager
• Maintain flexibility with work hours.
• Utilizes knowledge of company culture, operations, policies, and procedures in performing duties with minimal direction/supervision.

QUALIFICATION AND EXPERIENCE REQUIREMENTS:

• BA or BS preferred.
• 2-5 years of solid experience in a corporate environment in facilities or customer service role.
• Provide general understanding and show interest in facilities operations.
• Must be proficient in Microsoft Outlook, Excel, and Word.
• Must be able to work independently and as an effective team player with people of all levels.
• Analytical ability to synthesize information and summarize issues.
• Highly self-motivated with strong integrity, and a high degree of professionalism.
• Must have the willingness to take on additional responsibility.
• Ideal candidate will have a combination of strong written/verbal communication skills and a demonstrated attention to detail.
• Ability to lift at least 50 lbs.
• Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines and excellent organizational skills.
• Must be punctual, responsible, and reliable.
• Superior customer service skills and a team-oriented, collaborative, and positive attitude 

Compensation:

• $35.29 - $36.47/hr