Our client is seeking a proactive and detail‑oriented Administrative Assistant to support senior leaders on the Private Equity investment team within a fast‑paced, high‑volume environment. This role supports a Managing Director, Director, Senior Advisor, and select additional team members. Hours are 8:45/9:00am–6:00pm with flexibility as needed, and the position follows a hybrid 4/1 schedule with Fridays remote.

Key Responsibilities:

• Manage complex calendars for multiple executives, coordinating meetings across internal teams, portfolio companies, board members, and external stakeholders
• Support heavy domestic and international travel including flights, hotels, visas, car services, and detailed itineraries
• Prepare and process monthly expense reports through Concur
• Assist with meeting preparation including materials, agendas, and coordination for board meetings or investor discussions
• Serve as a point of contact for internal and external partners with strong communication and professionalism
• Support scheduling for portfolio companies interacting with the MD
• Track priorities, adjust calendars on short notice, and maintain strong judgment when resolving scheduling conflicts
• Provide general administrative support including document preparation, data entry, and ad hoc projects

Qualifications:

• Bachelor's degree strongly preferred
• 5+ years of administrative experience, ideally within professional services such as finance, law, real estate, consulting, or FinTech
• Strong proficiency with Microsoft Outlook for email and scheduling (non‑negotiable)
• Experience coordinating international travel and managing expenses
• Highly organized with strong attention to detail and ability to adapt in a fast‑paced environment
• Excellent communication skills and ability to represent executives with professionalism
• Team‑oriented, collaborative, and comfortable supporting multiple leaders with varying styles
• Tech‑savvy and comfortable navigating modern administrative tools

Compensation/Benefits:

• Up to $120K–$130K base salary + paid overtime + discretionary annual bonus
• 100% employer‑paid healthcare for employee and dependents
• Free daily breakfast and lunch
• 401(k) with employer match
• PTO package