Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Temporary Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. It is in office 5 days a week with two different shifts that you will switch on and off with the other Office Assistant. Pay rate is up to $36/hr.

Responsibilities:

Front-Facing Duties:

• Greet and welcome visitors, clients, and employees with friendly and professional demeanor.
• Answer phone calls, direct inquiries, and provide basic information about the company.
• Manage guest building registration and meeting room bookings.

Administrative Tasks:

• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with data entry, filing, and other administrative tasks.
• Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting.

Back-of-House Coordination:

• Stock and organize kitchenettes, break rooms, gym, and common areas.
• Maintain office supplies inventory, order replacements as needed and organize supply storage areas.
• Ensure cleanliness and tidiness in kitchen and office spaces.
• Coordinate with facilities management for repairs and maintenance.

Qualifications:

• Exceptional motivation and attention to detail.
• Computer skills; proficiency with Microsoft Suite.
• Basic knowledge of office equipment and technology.
• Ability to thrive in a fast-paced environment.
• Excellent organizational skills, flexible and able to multi-task and prioritize.
• Ability to work effectively both independently and as a team.
• Excellent interpersonal and communication skills
• Positive attitude and good teamwork skills.
• No task too small mentality