Office Coordinator (A1447317NY-Temp) New York, New York
| Salary: | USD75000 - USD100000 per year |
Our client, a middle‑market direct lending firm located in Manhattan is looking for a Temporary to Permanent Office Coordinator to join their team. This position will serve from a 1–2 month trial period and will operate on an in‑office schedule between the hours of 9am–6pm. Compensation is 75K-100K when permanent DOE.
Responsibilities:
- Greet and welcome visitors in a courteous and professional manner; notify hosts upon arrival
- Manage meeting room coordination including setup and breakdown before/after meetings
- Answer, screen, and forward incoming calls (if applicable)
- Manage incoming and outgoing mail and deliveries
- Maintain tidy, welcoming reception and pantry areas
- Maintain, order, and track office supplies and grocery inventory
- Coordinate facilities needs (repairs, cleaning, vendor management)
- Prepare FedEx shipments for team members
- Manage contacts across three platforms
- Prepare DocuSign envelopes for team members
- Handle business card ordering
- Assist with planning team events and the year-end holiday party
- Support ad hoc projects as needed
Qualifications:
- 5+ years of receptionist or office manager experience, ideally in financial services
- Strong written and verbal communication skills
- Familiar with office procedures and administrative tasks
- Highly organized with excellent time-management skills
- Able to multitask and prioritize in a fast-paced environment
- Flexible, adaptable, calm under pressure
- Proactive with strong problem-solving skills
- Ability to work independently and take initiative
- High discretion, trustworthiness, and professionalism
- Positive attitude and team-first mindset
- Proficient in Microsoft Office (Excel, PowerPoint, Outlook)
- TriNet Expense experience is a plus but not required
- Associate or bachelor’s degree preferred
Benefits:
- Med, Dental, Vision benefits for employee and dependents through United
- Unlimited PTO additionally they historically have been remote the day after Thanksgiving and the time between Christmas and New Years
- 401K (no match)