This position is no longer open for applications

Our client, a well known beauty brand, is seeking a Temporary Executive Administrative Assistant II candidate for a 13 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on February 16th and will continue through December 2026. This opportunity pays up to $34.72/hr.

Responsibilities:

This position is responsible for providing highly diverse administrative support to the Senior Vice President, Global Marketing.  Responsibilities include but are not limited to:

• Heavy calendar scheduling, draft agendas & meeting minutes, proofreading, & monthly T&E reports
• Arrange travel itineraries, visa applications (when required), car services, and expat family travel for yearly home visits
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials; strong knowledge of Microsoft TEAMS
• Create and manage POs
• Office management: restocking supplies and managing the product closet
• The ability to deal with people at all levels both internally and externally is critical
• Excellent time management skills
• Special project work

Qualifications:

• Bachelor's degree
• 3-5+ years executive assistant experience
• Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
• High degree of confidentiality and the ability to manage sensitive information
• Excellent PC skills - MS Word, Excel, Outlook, PowerPoint
• Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities
• Fluency in French or other foreign language is a plus