Global Financial Advisory firms seeks to hire a Temp to Perm Executive Assistant to support the Partner, Head of North America.

The position is Monday – Thursday onsite, Friday remote. Standard business hours, 8:30am -5/5:30pm. Temp duration is approximately three months before conversion.

Partner Support:

• Coordinate complex calendars with competing priorities across multiple time zones, schedule internal and external meetings.
• Align the calendar with the Partners business objectives, strategic work, internal leadership, and external relationship building.
• Arrange domestic and international travel for Partner, including detailed itineraries, visas, and accommodation.
• Consider business purpose, logistics, recovery time, and personal preferences when planning travel schedules.
• Draft and manage high-level communications on behalf of the Partner ensuring proper prioritization and tone, liaise with clients and stakeholders, and ensure timely follow-up.
• Compile confidential documents with precision and professionalism
• Prepare agendas and compile briefing materials on behalf of the Partner
• Detailed travel itineraries
• Proactively manage the Partner’s workflow, anticipating needs, nudging stakeholders, and applying sound judgment in sensitive or high-pressure situations.
• Maintain discretion and a solutions focused approach at all times.

Team Collaboration:

• Work closely with the wider US Support team to provide holiday cover and ad-hoc reception cover as needed.
• Collaborate with the global EA team to share best practices and ensure consistent, high-quality Partner support.
• Manage expenses and miscellaneous tasks as required to ensure smooth day-to-day operations.

Origination Support:

• Schedule meetings for team with prospective GP's, including the coordination of periodic roadshows.
• Preparation for weekly pipeline meeting.
• Must demonstrate an understanding of pipeline priorities.

Skills / Experience:

• Professional, confident and articulate character with strong sense of discretion, judgement and professionalism.
• Must be able to remain calm and work well under pressure
• Excellent written and verbal communication skills with both internal and external stakeholders
• Extremely organized and good with multitasking and timekeeping
• Fast learner with the ability to demonstrate initiative
• High level of discretion and professionalism
• Proven experience supporting C-suite or senior leadership in financial services or professional services
• At least eight years’ PA experience (ideally within financial services)
• Experience of Word, Excel and PowerPoint a requirement
• Experience with international / high end corporate preferred
• Proficiency in Microsoft Office and calendar management tools

Pay:

• $130K - 150K base plus discretionary bonus, temp rate paid in line
• Benefits: Medical, Dental, Vision, 401K