Our client is seeking an Executive Assistant to support senior leaders within the Human Resources function at a top global investment firm. This role requires strong organizational skills, impeccable discretion, and the ability to manage heavy scheduling and cross‑department coordination in a fast‑paced, confidential environment. The hours are 8:00am–6:00pm with flexibility, and the position offers a hybrid schedule with three days in office (Tuesday–Thursday) and remote Mondays and Fridays.

Key Responsibilities:

• Manage complex calendars across time zones for HR leadership, including heavy scheduling, prioritization, and conflict resolution
• Coordinate meetings, conference calls, training sessions, and internal events for HR and cross‑functional partners
• Support confidential HR processes including onboarding logistics, employee communications, document management, and internal meeting coordination
• Prepare and organize meeting materials, pre‑reads, agendas, and follow‑up documentation
• Coordinate detailed domestic and international travel, including last‑minute adjustments and proactive issue‑mitigation
• Process monthly expenses and maintain accurate travel and corporate expense documentation
• Assist with special projects, HR initiatives, and time‑sensitive work requiring discretion and professionalism
• Provide backup support to other Executive Assistants and collaborate across teams as needed

Qualifications:

• 4–7+ years of Executive Assistant experience supporting multiple senior leaders in global or fast‑paced environments
• Bachelor’s degree required
• Exceptional attention to detail, organizational ability, and follow‑through
• Strong written and verbal communication skills with a polished, professional presence
• Ability to handle highly confidential information with utmost discretion
• Proven ability to manage shifting priorities, work under pressure, and meet deadlines
• Proactive, resourceful, and collaborative; strong independent work ethic
• Proficiency in Microsoft Office Suite; familiarity with CRM systems a plus

Compensation/Benefits:

• $115K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical, dental, and vision for employee + family
• Fertility benefits, mental health resources
• Lunch stipend
• 401(k) options (Traditional + Roth), annual contribution up to IRS limits
• Transit stipend
• Generous PTO package