Our client, a global private equity and investment advisory firm located in Manhattan is looking for a Temporary–to-Permanent Admin Floater to join their team. This position will operate on an in-office schedule between the hours of 8:30am–4:30pm with some flexibility for overtime. Compensation is $80–90K DOE.

Responsibilities:

• Provide planned and unplanned coverage for EAs during vacation, illness, and peak workload.
• Manage complex calendars, scheduling, and domestic/international travel with accuracy and urgency.
• Support investor-facing meetings, communications, and confidential materials.
• Coordinate closely with various admin teams to maintain consistency and alignment.
• Handle expenses, administrative processes, and daily operational tasks with precision.
• Act as a trusted liaison to internal and external stakeholders.
• Offer ad hoc support for Front of House, reception coverage, and facilities tasks as needed.
• Track actions, decisions, and outstanding items during coverage and deliver clear handovers.
• Work with Facilities to ensure seamless guest experience, meeting room setup, catering, and VIP preparation.
• Maintain high responsiveness, commercial awareness, and strong judgment during fast-paced periods.

Qualifications:

• 2–3+ years supporting senior executives; EA fundamentals must be strong.
• Experience within financial services, advisory, or private equity preferred but not required.
• Highly organized, calm under pressure, and able to operate autonomously with minimal hand‑holding.
• Exceptional communication skills, both written and verbal.
• Discreet, emotionally intelligent, polished, and service-oriented.
• Tech-savvy: Advanced MS Office; familiarity with SharePoint; AI tools a plus.
• Able to pivot quickly and jump into new responsibilities without hesitation.

Benefits:

• 100% paid benefits for employee and family
• 23 days’ vacation
• 401K match
• $30 lunch allowance daily when in office