Our client, a private trading firm, is seeking a Temporary to Permant Executive Assistant to join their growing NYC team. The hours are 9am–6pm and requires the candidate to be in office five days a week. This is a great opportunity for someone who thrives in a fast-paced office space with the opportunity to engage with their colleagues.

Responsibilities:

• Manage and maintain executive calendars, including scheduling both internal and external meetings and ensuring all logistics and necessary materials are prepared in advance.
• Support teams in coordinating and scheduling meetings with current and prospective investors, including preparing meeting agendas/materials and sending meeting invitations and confirmations.
• Serve as the primary point of contact for administrative inquiries and requests for executives, responding promptly and professionally to all communications with a strong sense of urgency.
• Arrange domestic and international travel logistics for executives, including flights, hotels, transportation, and visas as needed.
• Manage expense reports and reimbursement processes for executives.
• Assist with special projects and events as needed, demonstrating flexibility and ability to prioritize and meet deadlines.
• Perform general administrative and office tasks such setting up meeting rooms, greeting guests, and ordering office supplies.

Qualifications:

• 2-3 years office experience – experience at an investment or finance firm is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with investors, colleagues, and external stakeholders.
• Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.
• Ability to work and think independently, take initiative, and proactively anticipate needs.
• Bachelor's degree or equivalent work experience preferred.

Compensation/Benefits:

• Up to 130k base depending on experience + discretionary bonus
• 100% company paid medical, dental, and vision for employee and dependents 
• 401k
• 20 days PTO, holidays, and unlimited sick days  
• Breakfast and lunch provided in office a few times a week