This position is no longer open for applications

Our client, a preparatory school in the Upper West Side of Manhattan is looking to hire a Temp Administrative Assistant (Front Desk). The position starts early February 2026. Temp duration is approximately 6 weeks through Friday, March 27^th .

Responsibilities:

• Greets all individuals entering the building respectfully and professionally; monitors visitor access
• Answers phone calls and email correspondence in a pleasant, professional, and informed manner; provides information to the callers, screening/forwarding calls to the appropriate individuals
• Manages calendars, including the scheduling of meetings, appointments and events
• Coordinates Admission related events including but not limited to the tour guide meet & greet, open houses, new parent receptions, revisits, etc.
• Facilitates internal communication (e.g., distributing materials, scheduling events, creating flyers, etc.)
• Veracross support including processing of daily inquiries/applications, entering database changes and monitoring VC spam and bounce email list.
• Uploads all supplemental materials for student applications (i.e. recommendations, test scores, transcripts, etc.)
• Handles all F-1 student visas and paperwork for incoming, current and outgoing students
• Manages “Leo the Lion” mascot program including scheduling and storage
• Monitors admissions inbox serving as first point of contact with prospective families
• Assists with logistics related to the student ambassador program
• Provides admissions office support including but not limited to: managing team lunches, monitor daily coffee setup, submitting maintenance requests, ordering and assembling office furniture, processes office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all times
• Researches, orders and maintains inventory of branded swag items
• Creates regular reports, updates databases, and maintains departmental files
• Attends weekly Admission Department meeting, participating in those meetings and taking notes
• Additional responsibilities as assigned by the Director of Admission & Enrollment Management and/or Head of School.

Skills:

• Proven work experience as an Administrative Assistant, or similar role
• Solid experience with office systems – Mac preferred
• Knowledge of office procedures
• Familiarity with online calendars – Google specifically
• Strong communication skills – via phone, email, and in person
• Experience exercising discretion and confidentiality with sensitive information
• Excellent organizational skills with an ability to think proactively and prioritize work 

Pay:

• $25 – 30/hour