Our client, a global financial services firm located in Midtown East, is seeking a temporary to permanent Executive Assistant for the Technology Investment Banking division. The position will start ASAP and requires 5 days in office. The hours are 8:00am – 5:00pm. 

Key Responsibilities:

• Provide administrative support to a team of investment bankers, serving as a trusted point of contact
• Handle incoming internal calls, respond to inquiries, and clarify company policies and procedures
• Coordinate frequent domestic and international travel arrangements
• Prepare, reconcile, and track expense reports through Oracle T&E
• Manage calendars for multiple bankers, including scheduling client meetings, internal reviews, and deal team sessions
• Coordinate all aspects of executive-level appointments, meetings, client entertainment, and conference calls
• Assist with ad hoc reports, presentations, and special projects as needed
• Serve as back-up support for other bankers, managers, and administrative staff when required
• Maintain relationships with other building/facility personnel
• Organize and secure highly confidential company and employee information
• Maintain and order office supplies, including paper and binding materials

Qualifications:

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Comfort with technology platforms beyond Microsoft Office (e.g. Teams, CRM tools)
• Ability to quickly learn and navigate new systems, including Oracle Travel & Expense and internal reporting systems

Non-Technical Skills

• Minimum 5 years of prior administrative experience; investment banking (IBD) experience preferred
• College degree strongly preferred
• Proven ability to multi-task, prioritize, and stay organized in a fast-paced environment
• Strong written and verbal communication skills
• High attention to detail with the ability to work independently
• Demonstrated integrity, discretion, and professionalism when handling confidential information
• Energetic, responsive team player with a proactive mindset and ability to take initiative
• Experience working across numerous time zones
• Fully in-person role; requires presence in the office daily

Compensation:

• DOE up to 110k + benefits + discretionary bonus