Our client, a leading alternative investment firm located in Manhattan is looking for a Temporary Executive Assistant to join their team. This position will serve from late February through at least the beginning of September to cover a maternity leave. This person will operate to start with 5 days in the office for training, then on a hybrid schedule between the hours of 9:00 AM – 6:00 PM with a one-hour lunch break. Compensation is $40 per hour.

Responsibilities:

• Supporting professionals at executive and senior levels
• Coordinating domestic and international travel planning as needed
• Tracking, organizing, and coordinating expense reporting (knowledge of Concur is a plus)
• Managing calendars and scheduling; collaborating closely with other EAs to coordinate internal and external meetings with accuracy and attention to detail
• Updating and providing timely follow‑up for department calendars and associated meeting needs
• Handling data entry and reporting through Microsoft Dynamics CRM as needed
• Preparing presentations and reporting materials
• Completing assigned ad‑hoc projects
• Providing administrative backup support to the EA team, including support to Executive‑level offices as needed

Qualifications:

• Bachelor’s degree required
• Minimum of 5 years of administrative experience in a corporate setting
• Previous experience using a CRM program is a plus
• Ability to manage changing demands in a fast‑paced environment with strong multi‑tasking skills
• Friendly, pleasant demeanor with a client‑service–oriented approach
• Excellent time‑management skills with the ability to manage priorities and meet deadlines
• Capable of exercising a high degree of diplomacy and discretion when handling confidential or sensitive information
• Demonstrates a “no task is too small” attitude
• Excellent verbal and written communication skills
• Detail‑oriented, meticulous, and highly accurate
• Strong organizational skills
• Proactive, take‑charge problem‑solver