This position is no longer open for applications

Our client is seeking a highly organized and team‑oriented Administrative Assistant to support front‑office investment professionals within a global investment firm. This role requires strong communication skills, exceptional attention to detail, and the ability to manage complex scheduling and logistics in a fast‑paced environment. Hours vary slightly depending on the team, and the position is fully onsite in New York City.

Key Responsibilities:

• Manage complex calendars and anticipate scheduling needs across multiple stakeholders
• Coordinate global travel, including itineraries, visas, logistics, and last‑minute changes
• Handle expense management, reimbursement processing, and receipt tracking
• Serve as the first point of contact for internal and external requests with professional gatekeeping
• Support team events, offsites, and social initiatives, including logistics and attendee coordination
• Provide backup coverage across the broader administrative team to maintain operational continuity

Qualifications:

• 3+ years of administrative experience; financial services strongly preferred
• Bachelor’s degree required
• Strong organizational skills with the ability to multitask and prioritize competing deadlines
• Excellent written, grammatical, and verbal communication skills
• Proficiency in Microsoft Office Suite; ability to learn new systems quickly
• Team‑oriented with a “no task too small” mentality and strong work ethic

Compensation/Benefits:

• Up to $90K base salary + discretionary bonus
• Medical, dental, and vision coverage with employee contribution, FSA and HSA options
• PTO package
• Commuter benefits up to $400 per month
• Free daily lunch ($25/day) plus breakfast, snacks, and beverages
• 401(k) with employer match