Our client, an Investment Management firm located in Summit, NJ is looking to hire a Temporary Administrative Receptionist to support the office for upcoming vacation coverages. General hours are 8am – 5pm with flexibility for OT as needed. This will be in office 5 days.

Responsibilities:

• General reception duties including registering and greeting guests, answering the mainline, directing guests to appropriate conference rooms, set up conference rooms. 
• Schedule and organize meetings – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance as needed
• Perform other related general administrative tasks for executives as assigned and required 
• Use US Mail, FedEx, and other services to send and track priority mail

Qualifications:

• Bachelor’s Degree preferred and 2+ years of corporate office experience in a similar position
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Ability to switch gears easily and demonstrate flexibility in different coverage assignments
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
• Experience supporting a group of executives in a corporate environment highly preferred
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experience
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience in finance industry is a plus but not required

Compensation:

• Up to $27/hr