Our client, a global investment firm, is seeking a Receptionist & Facilities Coordinator in New York, NY. The hours are 8:30am–5:30pm, with flexibility to support early meeting set up a couple of times per month. This role is fully onsite, five days a week.

Responsibilities:
• Provide administrative support to the Head of Administration
• Greet and manage guests at reception and coordinate visitor workstations
• Manage main phone line, including call answering and transferring
• Order and restock weekly food and beverage supplies and general office supplies
• Administer meeting room calendars and coordinate on-site catering
• Set up workstations and access badges for new hires and office guests
• Coordinate vendor and building services and manage vendor insurance documents
• Update internal documents including the seating guide and phone lists

Qualifications:
• Bachelor’s degree required
• Strong organizational skills and ability to manage multiple tasks
• Intermediate knowledge of Microsoft Office and Outlook
• Professional demeanor and strong phone etiquette
• Team player with the ability to work independently
• Ability to lift and move items

Compensation:
• $70,000–$80,000 base salary plus overtime plus bonus

• 100% employer-paid healthcare
  • 401(k) plan with match
  • Discounted gym reimbursement
  • Generous PTO
  • Annual company outings