Our client is seeking an Executive Assistant to support the Investor Relations team at a top global hedge fund. This role requires exceptional communication skills, strong attention to detail, and the ability to manage a fast‑paced workflow with precision. Hours are 8:00am–6:00pm with flexibility as needed, and the position is hybrid with three days onsite (Tuesday–Thursday) and remote Mondays and Fridays.

Key Responsibilities:

• Provide administrative support for the IR team including heavy calendar management, meeting coordination, and call scheduling across time zones
• Communicate directly with investors, internal partners, and senior leadership with polish and professionalism
• Prepare agendas, materials, follow‑ups, and meeting documentation; ensure conference rooms are properly set up
• Enter and maintain meeting information and contacts in Backstop (CRM) with impeccable accuracy
• Coordinate travel arrangements, itineraries, and event registrations for the IR team
• Reconcile expenses, track reimbursements, and support a wide range of administrative tasks
• Provide client‑service support including email distribution lists, CRM data updates, and assistance with investor requests
• Support special projects and provide backup coverage for other IR assistants

Qualifications:

• 2–4+ years of Executive Assistant experience, ideally with at least 1 year in a client‑facing or investor‑servicing function
• Bachelor’s degree required
• Exceptional attention to detail, organizational skills, and follow‑through
• Strong interpersonal skills with the ability to interact professionally with investors and internal stakeholders
• Ability to prioritize, work under pressure, and shift quickly between tasks
• Highly discreet with confidential information; strong judgment and professionalism
• Proficiency in MS Office; experience with Backstop or other CRMs is a plus

Compensation/Benefits:

• Up to $115K base salary + paid OT + discretionary bonus
• 100% employer‑paid medical, dental, and vision for employee + family
• Transit benefit and lunch stipend
• Generous PTO package
• Fertility benefits, robust mental‑health and wellness programs
• 401(k) (Traditional + Roth) with annual contribution up to IRS limits