This position is no longer open for applications

Our client is seeking a highly organized and proactive Business Support Administrator to support the CEO at a growing investment management firm. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing a fast‑paced, high‑volume executive schedule. Hours are 9:00am–6:00pm with flexibility to stay later as needed, and the position is hybrid with three days in office (Tuesday–Thursday).

Key Responsibilities:

• Manage a heavy, back‑to‑back calendar for the CEO and ensure seamless daily flow
• Coordinate complex domestic and international travel, meetings, and event logistics
• Process invoices, approvals, and expense reports
• Liaise with IT, building management, and external service providers as needed
• Support office operations including supplies, pantry management, and general space upkeep
• Serve as backup for mainline phone coverage with strong phone etiquette
• Prepare presentations and assist with PowerPoint and Excel work
• Provide additional administrative support to a second Business Support Administrator and select executives
• Offer thoughtful, anticipatory support that aligns with the CEO’s preferences and working style
• Participate actively in fostering a positive, engaged office culture

Qualifications:

• 5+ years of administrative experience supporting senior or C‑suite leaders
• Experience in finance or professional services highly preferred
• Strong communication and interpersonal skills
• Exceptional organizational ability with strong attention to detail
• Ability to multitask, manage competing priorities, and operate independently
• High level of discretion, reliability, and emotional intelligence
• Proficiency with Microsoft Office required
• Energetic, nurturing, and able to build trust with an executive who values consistency and loyalty
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $95K base salary + discretionary bonus
• Medical, dental, and vision coverage
• PTO package
• Additional “recharge week” (five days) after six months of employment
• Supplemental 401(k) option with tiered vesting schedule
• Pre‑tax transit program
• Wellness initiatives and internal engagement opportunities