Our client, a leading global Real Estate firm headquartered in Rockefeller Center, is looking for a temp to perm Office Services Administrative Assistant. This role starts ASAP with an estimated temp trial period of 3 months. This role is fully onsite Monday- Friday. Hours are 9am-5pm, but this person should be flexible to stay late or come early as needed. Annual base salary is 65K; hourly pay rate while temping in line. (We can’t post this as the search is confidential).

Key Responsibilities:

• Maintaining files.
• Monitoring inbox for urgent requests.
• Vendor coordination.
• Monitoring the office for any maintenance tasks – for example, taking action if there is a scuff or chipped paint (they paint almost weekly), noticing if there is a spot on the glass or if there is dust accumulating in a hard to reach area – looping in necessary teams to resolve.
• Helping with new hire onboarding – for example, working out seating charts/ keeping seating charts current, sending out a weekly email to communicate to all the parties to get things set up for new hires.
•  Helping with office events - planning, reviewing catering orders order, helping with moves, checking events space.
• Uphold high standards of discretion and judgment while interfacing with all levels of the firm from vendors to senior leadership.
• Collaborate with internal teams – for example, working with the food and beverage department for an event.

Qualifications:

• Exceptional communication skills; able to speak eloquently and represent the brand’s high service standards.
• This person needs to be a people-person! This is a high-visibility role so we need someone who is genuinely excited to work with others and be a team player.
• Ability to exercise sound judgment, read a room, and adapt to the culture and expectations of senior executives.
• Comfortable multitasking in a fast-paced, high-volume setting.
• Detail-oriented and proactive; takes pride in delivering exceptional service.
• An interest in planning events or prior events experience is a huge plus!
• Bachelor’s degree required.