Our client, a real estate investment management company based in Midtown, NYC is seeking a Temp Office Manager/EA to join the team. The schedule is Monday - Friday onsite (occasional remote day), 8:30am-6:30pm. The position starts end of May through July 2025 with potential to extend.

Responsibilities:

• The primary role of the Temp Office Manager is to provide office and executive level support to the team and Co-President in New York City. The individual in this position must exercise discretion and independent judgment while operating with minimal oversight or direction in significant matters related to Firm operations.
• Meet and greet visitors including the firm’s investors
• Maintain calendars of events and appointments for designated senior executives by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities/catering; and resolving any scheduling conflicts to ensure effective use of time and resources.
• Anticipate the needs of designated senior executives with minimal direction or oversight.
• Review and analyze various requests and inquiries and respond as appropriate, ensuring all relevant messages are communicated to the designated senior executives in a timely manner.
• Handle travel plans, itineraries, and agendas for designated senior executives by interfacing directly with airlines, hotels, car service, etc.; resolving any travel-related conflicts or schedule changes; and completing and submitting related expense reports in a timely fashion.
• Coordination of other colleagues in the Los Angeles, Atlanta, and Chevy Chase offices to attend meetings and conferences with New York team as needed.
• Order office supplies and lunch for the office.
• Work closely with building management/ landlord.
• Answer calls, communicate messages, and coordinate correspondence in a timely manner.
• Coordinating and overseeing various vendors, including IT services, maintenance, and cleaning services
• Overseeing all front office activities (i.e. the reception area)
• Managing office and workstation moves

Requirements:

• Bachelor’s Degree preferred
• Prior related administrative experience supporting an office and executive(s) in a corporate setting.
• Industry experience preferred but not required.
• Experience with Concur a plus
• Advanced experience using the Microsoft Office suite for a wide range of purposes.
• Outstanding verbal and written communication skills.
• Excellent organization skills and attention to detail.
• Proven ability to work effectively in a fast-paced environment by multitasking, balancing priorities, meeting deadlines, anticipating issues/problems, and performing with a high level of accuracy and attention to detail.
• An entrepreneurial approach to task management.

Pay:

• $35-$40/hour depending on experience