Our client, a leading global financial services firm headquartered in Midtown East, is seeking a long-term temp Administrative Assistant to support a team of professionals in their Credit & Insurance business. The number of professionals will vary, but it is likely this person will support an SMD (and/or or 1-2 MDs), 1-2 VPs, and assist in covering various analysts/associates. This role starts ASAP, just as soon as we can find the right candidate. This is a long-term temp role (estimated temp contract of a year, with potential to convert to permanent pending fit and business need). Must have experience supporting a team of professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This roe is fully onsite, Monday – Friday. The standard daily hours are 8:30am-5:30pm (with flexibility to be reachable/ work OT if things come up after hours, especially travel-related). Hourly pay rate is $45/hr.

Responsibilities: 

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls
• Acting as back-up support for other senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies
• Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
• Coordinate and drive various culture initiatives

Qualifications: 

• A minimum of 5+ years of corporate administrative experience supporting a team of professionals
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Creative thinker
• Extensive experience with Microsoft Office Suite
• Familiarity with Concur is preferred
• Bachelor’s degree preferred, but not required explicitly if the relevant work experience is there